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Essential Tips for Microsoft Powerpoint Communication is key. Microsoft PowerPoint makes it possible to do all of this and more. Simona Millham, SPOTO trainer, will help you discover the full range of tips and tricks. Also, make sure to check out her Microsoft PowerPoint course on SPOTO. Microsoft Powerpoint Tech Tips: The reading view. This is useful for previewing slides and animations without having to launch a Slide Show. This is because I have two monitors at work. Presenter View launches on both screens if I run the actual show. Reading View is better for previewing a presentation, even though I love Presenter View. You can find it in your View tab or by looking for the open book button at bottom of screen. Find the free Slice Timer Addin in the Office Add-ins Store by clicking on your Insert tab. Although it’s not very beautiful, it’s quite useful. It’s very useful and I like the way the colors change as time passes. This allows my trainees to see when they need to get moving. You can use a subset or slides of your slides to target a specific audience without having to create a separate file. Custom Shows are a great way to do this. It’s much more convenient than keeping multiple versions of the same presentation updated. On the Slide Show tab, find the Custom Slide Show option. Did you know that you can set your text point size to 10.2? Or 14.6? You can specify up to a tenth point. Simply type directly into the Font Size field. To arrange text in columns, right click on the text and choose Format Shape. Then, look for the Text Box options in your task pane to the right-hand side. You’ll find a Columns button. Disclaimer: While I don’t advocate the use of PowerPoint slides with a lot of text, I realize that many of you use PowerPoint for other purposes. Too close to the text? To adjust the spacing between bullets, you can click and drag on the triangles if your ruler is visible (turn it on by clicking the View tab). To make it even easier, hold down the CTRL key. Are you finding that every time you add text boxes, you have to change the spacing, color, or other settings. It might be worth setting the default textbox for that presentation. To create the perfect text box click on the edge and select Set as default text box. Have you ever sat down and rearranged speaker notes, one slide at a. To remove all speaker notes at once, use the Document Inspector (File. Info, Check for Issues. Inspect Document). You can search for random text in PowerPoint by typing =rand() and =lorem(). I’m confident that you can copy and paste slides from one presentation into another. This is possible in a more elegant way: with the

Slides feature can be reused. It is located at the bottom of the New Slide button under the Home tab. Graphic & Drawing Tips How… Read More »Essential Tips for Microsoft Powerpoint Communication is key. Microsoft PowerPoint makes it possible to do all of this and more. Simona Millham, SPOTO trainer, will help you discover the full range of tips and tricks. Also, make sure to check out her Microsoft PowerPoint course on SPOTO. Microsoft Powerpoint Tech Tips: The reading view. This is useful for previewing slides and animations without having to launch a Slide Show. This is because I have two monitors at work. Presenter View launches on both screens if I run the actual show. Reading View is better for previewing a presentation, even though I love Presenter View. You can find it in your View tab or by looking for the open book button at bottom of screen. Find the free Slice Timer Addin in the Office Add-ins Store by clicking on your Insert tab. Although it’s not very beautiful, it’s quite useful. It’s very useful and I like the way the colors change as time passes. This allows my trainees to see when they need to get moving. You can use a subset or slides of your slides to target a specific audience without having to create a separate file. Custom Shows are a great way to do this. It’s much more convenient than keeping multiple versions of the same presentation updated. On the Slide Show tab, find the Custom Slide Show option. Did you know that you can set your text point size to 10.2? Or 14.6? You can specify up to a tenth point. Simply type directly into the Font Size field. To arrange text in columns, right click on the text and choose Format Shape. Then, look for the Text Box options in your task pane to the right-hand side. You’ll find a Columns button. Disclaimer: While I don’t advocate the use of PowerPoint slides with a lot of text, I realize that many of you use PowerPoint for other purposes. Too close to the text? To adjust the spacing between bullets, you can click and drag on the triangles if your ruler is visible (turn it on by clicking the View tab). To make it even easier, hold down the CTRL key. Are you finding that every time you add text boxes, you have to change the spacing, color, or other settings. It might be worth setting the default textbox for that presentation. To create the perfect text box click on the edge and select Set as default text box. Have you ever sat down and rearranged speaker notes, one slide at a. To remove all speaker notes at once, use the Document Inspector (File. Info, Check for Issues. Inspect Document). You can search for random text in PowerPoint by typing =rand() and =lorem(). I’m confident that you can copy and paste slides from one presentation into another. This is possible in a more elegant way: with the

Microsoft Outlook: Must-Know Tips There are probably many shortcuts that you don’t know exist that will make your life easier. Simona Millham, SPOTO trainer and Microsoft Office guru, shares some Outlook tips. Simona’s Microsoft Outlook 2019 Training will help you learn the latest version of Outlook! Microsoft Outlook Tech Tips Did You Know that Outlook can save a reply to a message in the same folder, instead of Sent Items? This option can be found in File, Options, Mail, and then under Options. If you don’t view your email as Conversations, you might find it useful if you right-click on an e-mail to locate related messages in the conversation. The mini translator might be useful if you receive emails in another language. It can be turned on by pressing the Translate button in the Message tab. The Filter button on your Home tab is not often used. It’s worth a try! Outlook 2013 and 2016 allow you to reply or forward messages in the same window. This is a good option. However, if you prefer that the message opens in a different window, go to File, Options and Mail and select “Open replies and forwarded in a new tab”. To ignore any future emails related to the conversation you clicked on, click the Ignore button. All future emails on this topic will be automatically added to your Deleted Items. Did you know you can add a rule for your Automatic (Out-of-Office) Replies? This is great if you need to ensure that certain emails are forwarded to someone else when you’re not available. This is useful when Outlook automatically completes email addresses for users. You can also delete a suggestion by clicking the cross to right of the name. This is useful if someone has changed their email address and you don’t wish to send a message back to the old address. Although you can delete individual AutoComplete entries from your email, there are times when it is best to delete them all at once. You can find the option under File, Options, or Mail. You can delete individual entries from the Recent People section of Outlook’s AutoComplete, but not Other Suggestions. This AutoComplete list can be disabled in File, Options and Mail. Do you know someone who has an accent in their name or a colleague? Add the accent to Autocorrect so it appears with the accent in your Outlook emails. Copy the email name with the accent (use Insert, Symbol to insert the accented character) and type it in. Click File, Options. Mail, Editor Options. Proofing, AutoCorrect Options. Enter Chloe, or whoever, into the Replace box. Then paste Chloe in the With box and click OK. Online shopping is a lot of fun, and it generates a lot of emails. A Quick Step marks emails as read, then moves them to my Online Shopping folder. It then applies a yellow category, forwards them my personal email address, then self-destructs my business email account after 30 day. Everyone could benefit from at least one Quick Step. You can find them under the Home tab. I like flagging emails in my Inbox. Do you? You can see them all together on your

To-Do Bar. This can be turned on via the View tab. Make sure Tasks is visible on it. Learn how to become a security expert… Read More »Microsoft Outlook: Must-Know Tips There are probably many shortcuts that you don’t know exist that will make your life easier. Simona Millham, SPOTO trainer and Microsoft Office guru, shares some Outlook tips. Simona’s Microsoft Outlook 2019 Training will help you learn the latest version of Outlook! Microsoft Outlook Tech Tips Did You Know that Outlook can save a reply to a message in the same folder, instead of Sent Items? This option can be found in File, Options, Mail, and then under Options. If you don’t view your email as Conversations, you might find it useful if you right-click on an e-mail to locate related messages in the conversation. The mini translator might be useful if you receive emails in another language. It can be turned on by pressing the Translate button in the Message tab. The Filter button on your Home tab is not often used. It’s worth a try! Outlook 2013 and 2016 allow you to reply or forward messages in the same window. This is a good option. However, if you prefer that the message opens in a different window, go to File, Options and Mail and select “Open replies and forwarded in a new tab”. To ignore any future emails related to the conversation you clicked on, click the Ignore button. All future emails on this topic will be automatically added to your Deleted Items. Did you know you can add a rule for your Automatic (Out-of-Office) Replies? This is great if you need to ensure that certain emails are forwarded to someone else when you’re not available. This is useful when Outlook automatically completes email addresses for users. You can also delete a suggestion by clicking the cross to right of the name. This is useful if someone has changed their email address and you don’t wish to send a message back to the old address. Although you can delete individual AutoComplete entries from your email, there are times when it is best to delete them all at once. You can find the option under File, Options, or Mail. You can delete individual entries from the Recent People section of Outlook’s AutoComplete, but not Other Suggestions. This AutoComplete list can be disabled in File, Options and Mail. Do you know someone who has an accent in their name or a colleague? Add the accent to Autocorrect so it appears with the accent in your Outlook emails. Copy the email name with the accent (use Insert, Symbol to insert the accented character) and type it in. Click File, Options. Mail, Editor Options. Proofing, AutoCorrect Options. Enter Chloe, or whoever, into the Replace box. Then paste Chloe in the With box and click OK. Online shopping is a lot of fun, and it generates a lot of emails. A Quick Step marks emails as read, then moves them to my Online Shopping folder. It then applies a yellow category, forwards them my personal email address, then self-destructs my business email account after 30 day. Everyone could benefit from at least one Quick Step. You can find them under the Home tab. I like flagging emails in my Inbox. Do you? You can see them all together on your